This letter, dated in 2002, was issued by Inland Revenue of Singapore, IRAS. They are responsible for the handling of citizen's income tax. The main purpose of this letter was to notify the reader on how to use the e-filing system. However, there is also an underlying intent of persuading the reader to switch from paper-filing to e-filing for their income tax return.
Although this letter displays all the relevant information, like letterhead, in the proper section, I find the paragraph organization relatively poor. The sender should dissect the content of the opening paragraph so that it only contains compliments of the recipient to make him feel appreciated. Furthermore, this letter lacks the appropriate closing paragraph. The statement, "Your effort in e-filing is much valued and we hope for continued support from you" could have been included. Since there is an element of persuasion, the sender should personalize the letter by including the name of the recipient in the salutation. Also, there is an unnecessary statement in the first paragraph which can be omitted as indicated by the red line.
Amidst the faults that I observed, I admit this letter clearly explains to the reader of the actions that can be taken by them. The reader can always refer to the URL of the official website or hotline services for assistance. In the last paragraph, I feel that the green underlined statement is impactful. To encourage the reader to switch to e-filing, the sender again reiterates the point that it is easy to use. In addition, the cash prize incentive will also attract the reader to use e-filing.